Introduction
Planning a conference in one of the world’s most bustling cities can be as exciting as it is daunting. London, with its rich history, world-class venues, and global connectivity, offers the perfect location for an unforgettable event. Whether you’re organising a corporate seminar, academic summit, or industry exposition, careful planning is key to pulling off a seamless experience. This guide walks you through the essential steps to planning a successful conference in London—from early brainstorming to post-event engagement.
Miss Jones is a specialist venue finding agency with insider knowledge of the best conference venues across London. We can help you find the perfect space to match your vision. From simply sourcing the right venue to managing as much of the event planning as you need, we offer a flexible, personalised service designed to make your conference planning effortless.
The Planning Process
Securing Your Venue
London is brimming with venues to suit every style, size, and budget. Whether you’re hosting a 50-person workshop or a 5,000-attendee exposition, there is a venue to suit all your needs.
Tips:
Book early- popular venues get snapped up fast, especially in spring and autumn.
Consider transport links -proximity to tube stations or major train stations can boost attendance.
Ask about AV equipment, Wi-Fi, catering, and breakout space availability.
At Miss Jones, we’re experts in uncovering the best venues London has to offer. Whether you’re planning an intimate workshop or a large-scale conference, we know exactly where to look to match your brief. Our extensive online directory showcases a curated selection of top London venues to suit every style, size, and budget. Click below to explore the full collection:
Convene Sancroft, St Paul's
Nestled between historic London landmarks in Paternoster Square, Convene Sancroft, St. Paul’s is a one-of-a-kind venue with impressive scale. The location spans 45,000 square-feet across two floors and features a total of seven unique meeting rooms – including a 900-person plenary room, the largest single above-ground event space in City of London – and can accommodate a total of 1,200 guests.
The design of the location draws inspiration from the surrounding local craftsmanship and nearby contemporary architecture boasting a neutral backdrop that contrasts the bold interior design elements intended as a nod to the Elizabethan Era, including vibrant pops of rich color, textured wall panelings, and intricate ceilings.
The space is flooded with natural light from the nine- to 14-foot floor-to-ceiling windows and provides a white box space allowing for client and event branding opportunities, in-house catering with customization options and dining private to each event, in-room A/V technology supported by an on-site team, and dedicated hospitality resources.
The Royal Hourseguards Hotel
There are very few conference spaces near Westminster as prestigious as One Whitehall Place. Here you’ll find gorgeous high ceilings, a magnificent freestanding grand marble staircase, glittering chandeliers and spectacular views over the River Thames and London Eye – not to mention impeccable five-star service.
If you are looking for an impressive meeting space, One Whitehall Place is the perfect venue. Our friendly, experienced team will ensure every detail is taken care of, creating an incredible experience during your stay.
You’ll find a selection of grand halls to leafy terraces, classic boardrooms to opulent bars amongst our 14 unique meeting rooms and event spaces.
Regent's Events
From four acres of stunning landscaped gardens to well-equipped lecture theatres and characterful feature rooms, Regent’s Events have an extensive range of indoor and outdoor spaces. Therefore, they are sure to offer a solution for all of your event needs.
The beauty of their event spaces is that they come ready to go. They have year-round gardeners keeping the grounds in pristine condition, and a series of indoor spaces finished to an impeccably high standard. If you have any special requests, they can be incredibly flexible when it comes to transforming the spaces to mirror the visions you have. They also work with a number of exceptional suppliers and partners that offer styling, staging and themed conferences.
With their spaces including stunning landscaped gardens, well-equipped lecture theatres and stunning characterful feature rooms, Regent’s Events is the perfect London-based event venue.
The Athenaeum Hotel
Embodying five-star luxury with an independent spirit, their award-winning, family-owned hotel is located in the heart of Mayfair, opposite the tranquility of Royal Green Park.
Their bespoke corporate packages include a range of five-star services and amenities with large screen TVs and high speed Wi-Fi all included as standard. They can also provide you with a range of equipment, printing and administration services. For an exceptional corporate experience, book a London meeting room with The Athenaeum.
Their rooms, suites and residences epitomise our proud British heritage, championing bespoke British craftsmanship with a nod to our Art Deco roots.
The Mayfair Hotel
Since 1927, The May Fair has welcomed guests to one of London’s most iconic neighbourhoods. Experience our tradition of Mayfair hospitality, award-winning Kitchen and Bar, grand event spaces, and elegant spa and gym.
The May Fair hosts businesses, events and conferences from across the capital and beyond on a regular basis. From award dinners and financial roadshows to meetings and conferences, it’s the perfect venue in the heart of London’s most exclusive district. Discover one of London’s largest screening rooms, the stunning Crystal Room, or the art deco inspired Danziger Suite.
The May Fair Hotel brings together 404 bedrooms and suites, a collection of inspiring event spaces for up to 370 guests, award-winning dining, complimentary high-speed Wi-Fi, a 24-hour gym and a soothing spa.
Hotel Saint
Hotel Saint offers the perfect setting for your next meeting, combining modern elegance with a prime location in the heart of London. Our versatile meeting spaces provide a seamless blend of functionality and style, ideal for those who know the city and seek something more refined.
Our five versatile meeting rooms are designed to accommodate a wide range of events, from intimate VIP meetings to large conferences.
Each space is thoughtfully equipped to ensure a seamless experience, with flexible layouts and modern amenities to suit the unique needs of every gathering.
Sourcing Suppliers
From tech teams to catering crews, your suppliers are one of the most important elements of any successful conference. London offers no shortage of professionals, but choosing the right ones makes all the difference.
Tip:
Build in time for site visits and tastings where possible. Don’t underestimate how much smoother things run when you’ve met the team face-to-face.
At Miss Jones, we don’t just know venues—we can also connect you with the very best suppliers in London. From trusted caterers and AV specialists to florists, furniture hire and staffing, our network covers everything you need to bring your conference to life. Head to our directory to discover them all:
See our favourite London conference suppliers:
Rhubarb Hospitality Collection
With over twenty-eight years experience, Rhubarb Hospitality Collection proudly create and cater at some of the biggest events in London. Their team take care of all of your catering needs, from bespoke menus to creative design and detailed event planning. Whatever the occasion, we have the experience and knowledge to deliver your event with a deliciously different flair.
At Rhubarb Hospitality Collection, they specialise in bringing unique ideas and themes to life, transforming any vision into a magical reality. Whether an intimate gathering for 30 grand or a grand celebration for 300, our culinary expertise and creative flair ensure every detail shines.
Rhubarb is celebrated as the epitome of culinary excellence. They take pride in collaborating with you to create bespoke dishes tailored to any theme.
Grace & Skye Catering
They deliver standout catering for corporate events, combining bold flavours and flawless service to elevate your experience and leave a lasting impression.
With our flexible catering options, we offer corporate boardroom breakfasts and healthy working lunch spreads, all delivered in eco-friendly packaging, ready to eat.
Our bespoke menus can be tailored to meet your event needs, from sandwich platters for small board meetings to large after-work socials with canapès and cocktail station. We pride ourselves on delivering fresh and delicious food that will leave your guests satisfied and impressed.
Heritage Portfolio
Elevate your next corporate event with Heritage Portfolio. From conferences and product launches to team-building days, we offer tailored services that ensure success. With exceptional catering, and flawless attention to detail, we ensure your event is seamless and professional.
Our chefs craft menus to suit your business event needs. Whether it’s a networking lunch, a gala dinner, or simple refreshments, every dish is tailored to the occasion. We ensure the highest quality ingredients and innovative presentations that leave a lasting impression.
Our experienced event designers handle every detail, from logistics to décor. We work closely with your team to understand your objectives, ensuring the event runs smoothly from start to finish, leaving you free to focus on your guests.
After The Planning
Complimentary Concierge Service
Miss Jones’ complimentary concierge service takes the difficulty out of venue finding and event planning. From sourcing the perfect London venue to connecting you with trusted suppliers, we handle the details so you don’t have to—making your next event seamless, stress-free, and expertly curated.
